Streamlined Procurement
Simplify your supply chain. Our Purchase Order (PO) system lets you manage vendors, create orders, and even automate reordering when stock runs low. Update your inventory with a single click when goods are received.
Organize Your Supply Chain
What it is: A feature that lets you create digital Purchase Orders (POs) for your suppliers. You can list items, track status (Pending/Received), and use Auto PO templates to automatically generate draft orders when stock is low.
The Problem it Solves: Managing supplier orders over the phone or on paper is chaotic. It's easy to lose track of what was ordered, when to reorder, and what's been delivered. This leads to disorganized purchasing and inaccurate stock levels.
Why it's Important: A streamlined procurement process is vital for consistent operations. It ensures you have a clear record of all purchases, helps manage vendor relationships, and is the foundation of accurate inventory control.
What Your Business Gains
From better vendor relations to automated stock management.
Automated Reordering
Put procurement on autopilot. The system creates draft POs for you when key ingredients run low, preventing stockouts.
Centralized Procurement
Manage all your supplier orders in one place, creating a clear and organized purchasing history.
Automated Stock Updates
When you receive a delivery, simply mark the PO as 'Received' and your raw material inventory is updated automatically.
Enhanced Accuracy
Reduce the risk of manual data entry errors during stock updates, leading to a more accurate inventory system.
How to Set It Up
Streamline how you order supplies from your vendors.
Add Vendors & Auto PO Templates
Navigate to 'Procurement' > 'Vendors' to add suppliers. Then, in the 'Auto POs' tab, create order templates for each vendor.
Link Items to Templates
In your inventory, edit a raw material, set a 'Reorder Level', and link the Auto PO template you just created. The system will now monitor its stock level.
Create & Receive POs
Create manual POs as needed. When a delivery arrives, find the pending PO, click 'Receive,' and confirm quantities to update stock automatically.
See It in Action
Use Case: The Restaurant Owner
The Challenge
A restaurant owner gets a low-stock alert for 'Tomatoes'. He needs to order more, but also wants to keep a clear record of the purchase for his accounts.
The Solution with Bill It FAST
He opens the Purchase Order tab and creates a new PO for his regular vegetable supplier, adding '10 kg of Tomatoes'. The next day, when the tomatoes are delivered, he opens the pending PO, confirms the quantity, and clicks 'Receive'. The system automatically adds 10kg to his tomato inventory and marks the PO as completed, keeping his records perfectly in sync.
Frequently Asked Questions
Your questions about purchase orders, answered.